如何召开有效会议(一)

How to Run an Effective Meeting
如何召开有效会议
Meetings are the bane of the corporate world but even small businesses can't avoid them completely. Here's how to run your meetings without wasting time or money.
 会议是企业界烦人的事情，甚至是小型企业都不能完全地避免他们。在这里告诉你如何在不浪费时间和金钱的情况下来召开你的会议。
It's the fuel for movies like Office Space and Scott Adams' Dilbert comics: the inefficiency and bureaucracy of the corporate world. Boring, pointless meetings are just one of the symptoms of an entire ecosystem of poor organization and communication.    像上班一条虫斯科特·亚当斯的呆伯特漫画改编成的电影是以会议为原型的：体现出的是企业界的低效率和形式主义。会议枯燥，目的不明确只是整个公司运作环节组织不力，交流匮乏的表现之一。
So why are meetings often so ineffective? You'd think that nobody involved would want to waste his or her valuable time. Many managers and business owners simply have unrealistic expectations for how meetings will operate. They think, "We'll just have a free flowing, open, brainstorming type of meeting and lots of good ideas will come out,'" says Glenn Parker, a team building consultant and the author of  Meeting Excellence: 33 Tools to Lead Meetings That Get Results.
 为什么会议会经常的如此的没有成效？你应该想想谁都不想浪费他的或者她的宝贵时间。许多管理者和企业家对会议仅仅有着不切实际的期望。格伦·帕克（一个团队建设的顾问和使会议取得成效的33种方法的作者）说，“他们认为我们就随意开放讨论会议很多好点子就会产生，便可以集思广益。” Parker says there's a time and a place for that kind of meeting, for example if you're gathering some creatives to pool ideas for an ad campaign, but a lack of structure is likely to yield a lack of results. The style of meetings you run can range from this freeform discussion mode to a one-way information dump, in which the leadership updates their staff on strategic developments.
 帕克说这种会议有特定的时间和地点，例如如果正在召集一些精英们共同为一个商业广告出谋画策，但是却缺乏一个很有可能会没有效果的结构。你开会的风格可能是这种自由模式，也有可能是领导单方面的信息倾倒即通过一些战略性的发展来更新他们职员的信息。
 For some companies meetings are a tumor of unproductiveness waiting to be excised, while for others they're the lifeblood of the company's communication in chaotic times. In either case, there are plenty of ways you can make sure your meetings are productive.   对于有些公司来说，会议是一个有害的肿瘤有待去除，而对于其他公司而言，他们则是公司混乱时期交流所必须的命脉。在这两种情况下，你又有许多方法可以确保你的会议行之有效。
How to Run an Effective Meeting: Types of Meetings and How to Run Them如何有效召开会议：会议类型和如何运行
Just as meetings can serve a wide variety of functions within your company, you want to tailor your leadership approach depending on the sort of meeting you are running:
 正因为会议能在你的公司内部起着各种各样的作用，你需要根据你所要进行的会议类型来制定你的领导方式：
Action-oriented meetings - These meetings are intended to solve a pressing, or time-sensitive problem. In this case, key strategies include making sure people prepare well for the meeting so that you don't waste everyone's time trying to come up with solutions but rather debating the merits of potential solutions that people propose. You want to use language and choose a space that welcomes people to share their ideas while also letting people know that they should come prepared to defend their ideas fiercely.
 以行动为导向的会议——这些会议旨在解决紧迫而有时效性质的问题。在这种情况下，主要的技巧要确保每个参加会议人员做好准备从而不把每个人的时间浪费在提出解决方案，而是花在讨论人们提出的可行的解决方案中的优点上。你应当通过主持和选择开会地点来鼓励与会人员表达自己的观点看法，同时也让他们明确应当是有备而来，为他们的观点强烈辩护。
 
 Brainstorming or creative meetings - For a meeting like this you want to make sure there's food and drink to fuel long sessions churning out ideas. While these meetings can last longer than regular meetings and be a bit more free flowing, you still want to have a cap in mind for how much time you're willing to spend. Bringing in unexpected but relevant items can also spur creativity. For example, if you're discussing the design of a new office space, bringing in some Legos might give people a good outlet for their imaginations.
 
 集思广益或者富有创造力的会议——对于这样的会议，你需要确保有足够的食物和饮料为长时间的会议里思如泉涌提供燃料。由于这样的会议会比平时的会议持续时间更长，也会更自由，你还需要清楚你要花费多长时间来开这个会。引进一些你所想不到的但又有着相关联的想法来激发创造性。比如说，你们正在讨论一间新办公室空间的规划，如果加入一些积木也许会为人们的想象打开一个缺口。

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